Manage Your Business With the Help of a Portable Scanner

One little portable scanner can simplify your life in many ways. Take trade shows and conferences, for example. Consider all the paper you end up bringing back with you, be it in the form of business cards or advertising materials. A portable scanner gives you the power to bring all that information back to the office without collecting a single piece of paper. Your companys future marketing and networking activities have just been streamlined by one portable scanner.

Optical character recognition technology scans and captures valuable contact data from business cards and other types of promotional materials onto your portable scanner. Afterwards, you can either use scanner software to organize the data into its own contacts management program or to download it to laptop or desktop via USB cable. (No need for an external power source, either.) The data will translate effortlessly if you choose to export it to your own program. You make this information accessible to your coworkers for their own marketing and networking efforts by exporting it to your company network. Your boss will be pleased with that.

Portable scanners are for more than just business cards. They also work wonderfully for managing business expense receipts. Parsing technology draws valuable information such as vendor name and payment date, amount and method from your receipts and organizes it into a digital filing system that sorts by tax category or what have you. If you prefer, you can export the data to your companys Excel program for reporting purposes. Your accounting department will love you for it. Since a portable scanner also retains digital copies of your receipts, you are able to access them at any time should you need them for future reference.

Consider taking a portable scanner to your next business meeting. So much paper gets passed around at those meetings, and too much time is spent on reviewing documents. Use your portable scanner to capture the documents for review and comment back at the office. Access is easy, as your portable scanner allows you to add descriptive text to the digital files assigned to each document. Documents are retrievable by keyword search.

If you work in a small office such as doctors or dentists office, you know how much time is spent reviewing and photocopying personal identification documents. A portable scanner can capture the data from drivers licenses, medical insurance cards, passports and other forms of personal identification. Patient check in time will be noticeably reduced.